Keep the whole
studio story.

Set up the archive around your practice.

Begin with the information that will be reused across artworks, documents, labels, and transactions.

• Add your logo, website, contact details, and social links.
• Create studio, storage, gallery, exhibition, client, and other recurring locations.
• Use Getting Started and Q&A whenever a workflow is unfamiliar.
• Check the Overview for upcoming work, inventory summaries, and notifications.

Build one reliable record for each work.

Store title, year, medium, category, dimensions, images, description, tags, pricing, QR link, status, location, exhibitions, awards, and sale history.

• Upload up to three images and choose the primary image.
• Duplicate a record when creating a related work or series entry.
• Use list or tile view, filters, status totals, and direct links to edit.
• Submit an eligible personal record to Paint&Life only when you choose.

Track the edition and each physical print.

Create limited or open editions, then manage numbered prints, artist proofs, prices, signatures, locations, sales, and certificates.

• Edition size defines the numbered run; proof count remains separate.
• Individual prints can carry their own number, price, location, and status.
• Generate a COA for a specific print and retain its verification record.
• Submit selected edition inventory to Paint&Life when appropriate.

Know where every work is now - and where it has been.

Create structured addresses and move works among your studio, storage, galleries, exhibitions, clients, loans, and other destinations.

• Open a location to see thumbnail inventory currently assigned there.
• Accepted exhibition work can move to the exhibition location on drop-off.
• Pickup or return can restore the previous location and preserve history.
• Sales, gifts, loans, and returns can record location context.

Connect deadlines, events, and participating work.

Manage exhibitions, art fairs, submissions, awards, deadlines, notifications, receptions, drop-off windows, pickup, and participating originals or prints.

• Search and preview works before adding them to an exhibition.
• Filter participating works by status and export reports.
• Create tear sheets, inventory sheets, checklists, and compact or detailed labels.
• See the full exhibition span and related milestones in My Calendar.

Keep the relationship with the transaction.

Create customer records, record studio or exhibition sales, donations and gifts, commissions, payment method, location, tax, and the exhibition where a transaction occurred.

• Use Quick Sale for a simple event or studio checkout.
• Use the full sales form when the transaction needs more detail.
• Inventory, ownership, and location update from the completed transaction.
• Use Financial Overview to review activity by month.

Turn archive data into useful studio documents.

Generate COAs, tear sheets, labels, QR links, inventory lists, and checklists without retyping the same information.

• Complete artwork descriptions and primary images before exporting.
• Add a public URL when a QR code should open an artwork page.
• Use your artist brand and contact settings across eligible documents.
• Review every PDF before printing, especially long titles and descriptions.

Use the archive as a daily working dashboard.

Review this week, upcoming deadlines, location totals, notifications, financial activity, and messages. Send questions, bug reports, and feature requests to Paint&Life from My Archive.